Microsoft 365 vs Google Workspace for a small UK business

Both platforms give a small business professional email on its own domain, calendars, video calls and cloud storage. The right choice depends mostly on how your team already works.

Choose Microsoft 365 if…

• Your team relies on Word, Excel and Outlook desktop apps, or exchanges these files with clients and accountants.
• You want SharePoint and Teams for shared documents, intranet pages or internal apps built with Power Apps and Power Automate.

Choose Google Workspace if…

• Your team works mainly in the browser and collaborates in Google Docs and Sheets.
• You want a simple admin experience with fewer settings to manage.

What to check before switching

1. Which plan includes the features you need (desktop apps, storage, archiving).
2. How existing email, files and calendars will be migrated.
3. Who will own the admin account — it should belong to the business.